Tips for Utilizing a Consolidated Inbox

Running a business involves balancing several things all at the same time. This can become overwhelming and lead to disorganization. One of the most common issues businesses face is managing their email account. This is because, in many cases, they have several different accounts. Inter-office emails, client emails, and business-related emails can easily stack up. Avoiding the issue of checking several different emails can be easily addressed by using a consolidated inbox. Below, you will find the very best tips for utilizing a consolidated inbox. 

Tips for Utilizing a Consolidated Inbox

Managing multiple email accounts can become messy fast. Streamlining the process of sending and responding to emails is key. A consolidated inbox compiles emails from several different accounts into one place. Consider the following tips for utilizing your consolidated inbox.

Prioritize Your Emails

A consolidated inbox is beneficial as it allows you to organize your emails. When you get started, utilize features that allow you to prioritize your emails. Not all emails need to be addressed right away. Because of this, you can usually flag emails, which allows you to easily locate them. From there, you can quickly identify which emails you need to follow up on. Less important emails can be addressed later on.

Regularly Clean Up Your Emails

Prioritizing your emails is great. However, you need to take it a step further. Once you are done with an email, get it out of your inbox. You can either delete or archive them depending on how important they are. Because so much is done over email, archive any emails you may need to reference in the future. Common types of emails that should be archived include order, client emails, and vendor emails. As you clean out your inbox, you can also unsubscribe from unnecessary emails. This can make it so much faster to go through your emails.

Sync Your Consolidated Inbox

So many businesses have their email on their phone and desktop. This is great for those who are on the go. However, it’s important to sync your inbox between all of your devices. This allows you to get the most up-to-date inbox without any issues. Getting your wires crossed with emails can cost you time and money. Consider digital marketing technology to streamline the process. It’s a cost-effective way to reduce mistakes and save your business from unwanted issues.

Schedule Communication Times

Emails often come in on a rolling basis. It can suck up so much of your time and reduce your productivity. Research has shown that scheduling your email response times is the most effective way to stay efficient and productive. Many people start their morning off with emails and respond to any issues after lunch. However, you can also start the morning off with emails and spend your last hour following up. Each industry is uniquely different, so find a rhythm that works for you.

Consider Email Templates

Business communication can get redundant. You may send a similar email to several people. Instead of writing the same thing over and over again, consider using email templates. You can create templates to save yourself time and your business money. This also ensures consistency across the board. Adding a personal touch to each email is a great idea. However, you can easily use a template for the majority of the email.

Digital Marketing Technology

If you spend hours on emails or other forms of business communication, consider digital marketing technology. The team at Trumpia has helped countless clients save time and money with their services. They offer cost-effective ways to streamline business communications. Contact their team today for more information!